Implementation Of Communication Audit Process †Free Samples

Question: Discuss about the Implementation Of Communication Audit Process. Answer: Opening To: Employees from the site location Melbourne and Sydney From: Employees from Head quarter situated at Brisbane Date: 10 April, 2018 Subject: Implementation of communication audit process Objective and Background Data Solution is the small company which deals with the sales of software related to data management. The company is widely spread in Melbourne and Sydney. The head-quarter of the company is in Brisbane. The marketing strategy of the enterprise is effective due to the transparent flow of external communication between the employees and the third parties. The company is facing problem in managing internal flow of communication with efficiency. In this paper, we are looking forward to design a memo for resolving the issues associated with the flow of communication between internal employees. Communication Audit Process This process helps in resolving the issues which exist with the internal flow of communication within enterprise Specific Purpose The specific purpose is to explore Coordination in the working activities of the employees General Purpose The general purpose is to maintain formal and informal communication between the internal employees, managing periodic meetings, coordination among activities, better functional output of the employees Problems Problem 1 Employees are not effective in making the choice of communication tools for the coordination Qualitative analysis: Restriction from the employees to change their traditional methodology of communicating with the advanced communication tools Quantitative analysis: Limitation of time to learn new technology of communication Problem 2 No complete communication flow between the internal members of the enterprise and Limitation in the communication network Qualitative analysis: The head office Employees are not likely to communicate with the employees located at site location Quantitative analysis: Limited knowledge Problem 3 No periodic arrangement of internal meetings Qualitative analysis: Head office employees do not want to visit at site Quantitative analysis: Reports on factual data are not generated Action Plan Solution of problem 1 The action plan for problem 1 is to arrange training and development program to make the employees aware about the new social media tools for sharing information and development of the organization chart for managing the effective flow of report analysis to manage coordination among activities Solution of problem 2 The action plan for problem 2 is to Develop a cloud architecture for the internal employees to manage proper coordination of activities by deploying resources and other relevant information from the cloud, Scheduling of cloud training program, Experts of IT to transform the present working tactics to the cloud environment, and Managing video conferencing among employees who are located at far off places Solution of problem 3 The action plan for solution 3 is to manage monthly schedule of periodic meeting, development of the agenda, preparing minutes of meeting, report presentation, and preparing document of suggestions for improvement Closing It is concluded that the effective implementation of the designed memo helps in resolving the problem associated with communication process among the internal workers of the organisation. The training and development program helps in making the employees aware about the new social media tools for sharing information. The proposed communication process helps in developing good and healthy relationship among head office employees and site location employees Synopsis of the memo Goal: The focus is to propose communication audit process for the internal employees of the enterprise Limitation of the current communication plan: No scheduling of meeting and no proper use of communication tools Proposed solution: Scheduling of the periodic meetings among the stakeholders Target audience: Internal employees of the enterprise Feedback from the employees: Positive feedback helps in increasing the motivation among employees and negative feedback opens the path for improvement Benefits The analysis of the case study helps in analysing the limitation of the traditional communication process which is adopted by the enterprise for the organization functioning. It is recommended that the focus should be given on the target audience to manage the face to face periodic meetings among them. The effective decision can be taken by analysing flow of communication among the team members. The cultural and traditional feelings of the employees should not be hurt. Benefit of the communication audit process is highlighted below: Helps in achieving the goal of the company Helps in completing the project on time Increasing sale of the business Resolving problems of conflict, chaos, and distraction among the employees Respect to the cultural feelings of the employees Effective sharing of resources and equipment Coordination and controlling of the process undertaken The effective decision can be taken by analysing flow of communication among the team members. Good and healthy relationship among head office employees and site location employees Widening the area of communication network Accomplishment of the project mission Minimizing the chance of failure Knowledge Improvement Sharing of new ideas and opinion Contact Details Designation: Project Manager Email: Mob no.: